Updated: November 26, 2025

We value your privacy — and your trust. Here's how we handle your information.

1. Introduction

MaryLee Vaughan Professional Corporation is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our accounting, bookkeeping, tax, payroll, and advisory services (“Services”), visit our website, or interact with us.

By accessing our Services, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We may collect various types of personal and business information, including but not limited to:

A. Personal Identification Information

Full name

Address

Email address

Phone number

Date of birth

Government-issued identification (e.g., Social Insurance Number / Social Security Number)

B. Financial Information

Bank account details

Credit card or payment information

Business financial statements

Income, expenses, invoices, and payroll data

Tax documents and filings

Accounting software records (e.g., QuickBooks, Xero, Wave)

C. Technical Information

When you visit our website or use our digital tools:

IP address

Browser type

Device information

Cookies and usage analytics

D. Other Information

Any additional information you voluntarily provide during consultations, onboarding, or service delivery.

3. How We Use Your Information

We use your information for purposes including:

Providing accounting, bookkeeping, payroll, and tax services

Preparing and filing tax returns

Maintaining financial records

Communicating with you regarding your account or Services

Managing billing and payments

Improving our website and services

Meeting legal, regulatory, and compliance obligations

Detecting and preventing fraud or security breaches

We do not sell your personal information.

4. Legal Basis for Processing (If Applicable)

If your jurisdiction requires a lawful basis for processing, we may rely on:

Contractual necessity

Legal obligations

Legitimate business interests

Consent (where required)

5. How We Share Your Information

We may share your information with:

A. Authorized Employees & Contractors

Individuals who require access to perform the Services.

B. Third-Party Service Providers

Such as:

Accounting software platforms

Payment processors

Cloud storage providers

IT support or cybersecurity partners

These third parties are required to maintain confidentiality and use your data only for the services they provide.

C. Government or Regulatory Agencies

Only when required by law, such as:

Tax authorities (CRA/IRS)

Law enforcement

Court orders or legal proceedings

We do not disclose your information unless necessary and legally required.

6. Data Security

We implement industry-standard technical and organizational measures to protect your information, including:

Encrypted data storage

Secure file transfer systems

Access controls and authentication

Regular software updates and monitoring

However, no digital transmission or storage system is fully secure. You agree that we cannot guarantee absolute protection against cyber threats beyond our reasonable controls.

7. Data Retention

We retain your information only as long as necessary to:

Provide Services

Meet legal and regulatory requirements

Resolve disputes

Maintain accurate business records

Typical retention periods range from 5 to 7 years, depending on jurisdiction.

8. Your Rights

Depending on your jurisdiction, you may have rights such as:

Access to personal information

Request correction of inaccurate data

Request deletion (where legally permissible)

Withdraw consent (when consent is the basis of processing)

Request data portability

File a complaint with a privacy commissioner or regulator

Requests may require identity verification.

9. Cookies and Tracking Technologies

Our website may use cookies and analytics tools to:

Improve user experience

Monitor web traffic

Customize content

You may disable cookies through your browser settings, though this may affect website functionality.

10. Third-Party Links

Our website may contain links to external sites. We are not responsible for the privacy practices, content, or security of third-party websites.

11. Children’s Privacy

Our Services are not intended for individuals under the age of 18, and we do not knowingly collect information from minors.

12. International Data Transfers

If data is transferred outside your jurisdiction, we ensure appropriate safeguards are in place to protect your information in accordance with applicable laws.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes become effective upon posting on our website or upon notifying you directly.

14. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact us at:

MaryLee Vaughan Professional Corporation
Email: [email protected]
Phone: (780) 690-8565
Address: Spruce Grove, AB T7X 4R5

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.